Fall 2021 City Scholars COVID FAQ’s

  • Our office will be open August-December. Can City Scholars work in person?
    • Yes, you are encouraged to have students work in your office during the Fall 2021 semester. We recommend you have this conversation with students now so that we can help resolve any concerns students have about their safety.  Our recommendation is that employers consider a plan where students could work remotely if the situation changes or worsens.
    • If you begin with a remote internship, it may be difficult for students to switch to an in-person arrangement later in the semester. 
  • What kind of safety accommodations do I need to make for my City Scholars students?
    • Please make the same safety accommodations for City Scholars students as for all of your employees.
    • We request that you respect the guidelines set by the CDC, State of Illinois and City of Chicago regarding workplace safety, group gatherings, and any other policies that could impact students while they are working
    • Please put specific thought into travel for students who may come to work in your office. Public transit is the main form of transportation for our students – providing a flexible schedule, off-peak work times etc may help keep students safe.
  • Can my City Scholars student work remotely?
    • Yes, you are welcome to have your students work remotely for the duration of the semester.
  • My City Scholars student can work remotely, but we need to onboard them in person first. 
    • This may be a good option for many companies. With prior communication, we can help you arrange an onboarding period with your students so that they can get up to speed with your team and systems. Then, following this period, they can work remotely. Please let us know you are interested in this and how much time you think would be valuable to have them in your office. 
  • What guidelines should we know about supporting a student remotely?
    • We are here to help you manage students remotely this semester.
    • Please discuss with students whether they will be using their own computer or one issued by your company for work from home. Also discuss with them any measures they should take regarding security around networks (i.e. VPN) they will remotely access and also any machines (laptops, external drives, etc) they may take home with them.
    • Please make a plan to meet virtually with your students more regularly than you might if they were in their office so they understand how to stay on track.
    • Please alert us to any challenges specifically about your company that may impact students as they work from home.
    • Please do not encourage students to attend large company gatherings in person.
  • What should we do if a City Scholars student becomes ill?
    • Students have access to healthcare and insurance through the University. If they come to you with questions about how to access those resources, please refer them to City Scholars staff.
    • Please make sure City Scholars interns understand the illness reporting and testing policies of your office.
    • In alignment with CDC regulations, please tell students not to come to work if they are ill.
    • Students will be paid only for hours worked unless your company provides other benefits
  • Where will City Scholars be living?
    • Students will live in Chicago – at home with family, in UIC apartments, or appropriate corporate-provided housing.
    • Students must be living in the United States in order to work.
  • How will City Scholars students take their classes?
    • Most City Scholars classes will be held online. We will still coordinate the times of classes to help your student find 20 predictable hours each week for their internship. 
  • Will City Scholars students be vaccinated?
    • Vaccination is required for University of Illinois students for whom it is safe, per University of Illinois policy. Please respect all HIPPA rules related to asking your student interns about their health and vaccination status.
  • Where can I find information about University of Illinois COVID policies?
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